Production Planning Meeting
A pre-production meeting with the Lafayette Entertainment Initiative is strongly advised for all feature films, television movies, series or specials, elaborate exterior commercial shoots and music videos shooting exteriors with celebrities, or multiple locations. It is recommended that this meeting be scheduled with our office between two and three weeks before shooting.
The purpose of this meeting is to review shooting plans and production schedules. Participants generally include the Production Manager and Location Manager, as well as representatives from our office and other relevant agencies pursuant to the production’s needs. Immediately following this pre-production meeting at our office, you are ready to apply for a permit detailing the location activities. Unless additional planning is required, permit applications can be submitted at this time.
Our office is as flexible as possible when emergencies require a schedule change on the day before a shoot, but emergency changes should always be called into the Lafayette Entertainment Initiative as the first priority.
Officers required for permitted closures
The Chief of Police or a designee will determine and approve the number of off-duty officers required for closures and adjacent areas related to filming, pursuant to each submitted permit. There is a 2-hour minimum per officer at an overtime rate designated by the Lafayette Police Department.
Use of off-duty Officers and/or vehicles on-screen
The participation of off-duty police officers on-screen, pursuant to the availability of off-duty officers and their willingness to participate, is available at an overtime rate designated by the Lafayette Police Department. Participation of off-duty police officers on-screen will also require releases to be signed by those officers, consistent with standard practices.
The use of vehicles on-screen requires approval by the Chief of Police or a designee, as well as the hiring of (at least) one off-duty police officer to operate the vehicle pursuant to the guidelines detailed in the above paragraph.
The requested use of off-duty police officers and/or vehicles on-screen should be directed to the Unusual Occurrences office of the Lafayette Police department.
Fire Department Personnel Required for Permitted Closures
When street closures are part of the filming, an inspection by the Lafayette Fire Department may be required, depending on the obstructions to access or egress of any structure.
In the event a Fire Department presence is deemed necessary, the Fire Chief or a designee will determine and approve the number of fire personnel/vehicles required for closures and adjacent areas related to filming, pursuant to each submitted permit.
Fire Department requirements for pyrotechnics or flame effects include
A State of Louisiana Pyrotechnic or Flame Effects Operators License.
Permit applications submitted 14 days prior to the event
A list of the materials to be used along with an MSDS (Material Safety Data Sheets) for each.
A certificate of insurance for General Liability Insurance for a minimum of $1,000,000.00 per occurrence combined single limit for bodily injury and property damage. Lafayette Consolidated Government must be named as an additional insured on the policy.
When required by the Fire Marshall, a test shall be conducted to demonstrate the safe use of flame/pyrotechnic special effects material prior to use
When necessary for the preservation of life or property, the Fire Marshal is authorized to require the attendance of standby personnel and fire equipment.
Use of Fire Personnel and/or vehicles on-screen
The participation of Fire Personnel on-screen, pursuant to the availability of on-duty personnel and their willingness to participate, requires that those personnel sign releases consistent with standard practices. Rates for on-duty fire personnel are to be negotiated between the production and the Lafayette Fire Department. Rates for off-duty fire personnel should be negotiated between the production and the Off-duty Fire Personnel directly.
The use of Fire vehicles on-screen requires approval by the Fire Chief or a designee, as well as the participation of (at least) 3 Fire Personnel to operate the vehicle pursuant to the guidelines detailed in the above paragraph. Rates for the on-screen use of fire vehicles should be negotiated between the production and the Lafayette Fire Department.
Requests for use of Fire Personnel and/or vehicles on-screen should be directed to Chief Robert Benoit of the Lafayette Fire Department.